Troop           Committee Information
Troop 763 Committee Recruiting


Boy Scout Aims
Growth in moral strength and character
Participating citizenship
Development of physical, mental, and emotional fitness

Boy Scout Methods
Ideals: Scout Oath, Law, Motto, and Slogan
Patrols: Peer Groups, Elected Representation, Activities
Outdoors: All outdoor Programs
Advancement: Self-Reliance, Ability to help others, Challenge
Adult Association: Image, Role Model, Example
Personal Growth: Good Turn, Service Projects, Religious Emblems
Leadership Development: Leadership Skills and Practice, Citizenship
Uniform: Commitment to Aims, Identity

The Organization of Scouting
Administration: National Council, Region, Local Council, Scouting District, Chartered Organization.
Adult Leaders: District Committee, Unit Commissioner, Troop Committee, Parents.
Youth Leaders: The Patrol Leaders' Council, Youth Leaders, Patrols, The Scout

The Role of the Troop Committee
Mission statement: The troop committee, which is the troops Board of Directors, supports the troops adult and youth leaders in delivering a quality program to the troop’s Scouts.
- Advise the Scoutmaster on policies relating to Scouting and the chartered organization
- Assist in transportation
- Assure that a qualified substitute leader is assigned if the Scoutmaster is absent or unable to serve
- Assure that quality adult leadership is recruited and trained (the Scoutmaster is most important), and encourage adult leader training.
- Carry out the policies and regulations of the Boy Scouts of America
- Coordinate the Friends of Scouting Campaign
- Encourage the leaders
- Ensure that the troop program provides at least 10 days and nights of outdoor  programming per year
- Manage troop finances
- Obtain and maintain troop equipment
- Provide adequate meeting facilities
- Recruit and involve troop committee members
- Serve on Boards of Review
- Solve behavior problems that can not be resolved within the troop
(governed by the Scout Oath and Scout Law)
- Support troop program delivery
- Support Youth recruitment

The troop committee’s primary responsibilities are supporting the Scoutmaster in delivering quality troop program and handling troop administration.

Position Responsibilities
-Chair
-Chaplain
-Treasurer
-Outdoor Activities Coordinator
-Training Coordinator
-Equitment Coordinator
-Secretary
-Advancement Coordinator

Responsibilities of Troop Committee Members
Chairperson:
-Organize the committee to see that all functions are delegated, coordinated, and completed
-Maintain a close relationship with the chartered organization representative and Scoutmaster
-Interpret national and local policies to the troop
-Prepare troop committee meeting agendas
-Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
-Ensure troop representation at monthly roundtables
-Secure top-notch, trained, individuals for camp leadership.
-Arrange for charter review and recharter annually.
-Plan the charter presentation.

Secretary:
-Keep minutes of meetings and send out committee meeting notices
-Handle publicity
-Prepare a family newsletter of troop events and activities
-Conduct the troop resource survey
-Plan for family night programs and family activities
-At each meeting, report the minutes of the previous meeting

Treasurer:
-Handle all troop funds, pay bills on recommendation of the Scoutmaster and authorization of the troop committee
-Maintain checking and savings accounts
-Train and supervise the troop scribe in recordkeeping
-Keep adequate records
-Supervise money-earning projects, including obtaining proper authorizations
-Supervise the camp savings plan
-Lead in the preparation of the annual troop budget
-Lead the Friends of Scouting campaign
-Report to the troop committee at each meeting

Outdoor/Activities Coordinator
-Help in securing permission to use camping sites
-Serve as transportation coordinator
-Ensure a monthly outdoor program
-Promote the National Camping Award
-Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month
-Secure tour permits for all troop activities
-Report to the troop committee at each meeting

Advancement Coordinator:
-Encourage Scouts to advance in rank
-Work with the troop scribe to maintain all Scout advancement records
-Arrange quarterly troop boards of review and courts of honor
-Develop and maintain a merit badge counselor list
-Make a prompt report on the correct form to the council service center when a troop board of review is held
-Secure badges and certificates
-Work with the troop librarian to build and maintain a library of merit badge pamphlets and other   advancement literature
-Report to the troop committee at each meeting

Chaplain:
-Provide a spiritual tone for troop meetings and activities
-Give guidance to the chaplain aide
-Promote regular participation of each member in the activities of the religious organization of his choice
-Visit homes of scouts in times of sickness or need
-Give spiritual counseling and service when needed or requested
-Encourage Boy Scouts to earn their appropriate         religious emblems
-Report to the troop committee at each meeting

Training Coordinator:
-Ensure troop leaders and committee members have opportunities for training
-Maintain an inventory of up-to-date training materials, video tapes, and other training resources
-Work with the district team in scheduling Fast Start training for all new leaders
-Be responsible for BSA Youth Protection training within the troop
-Encourage periodic junior leader training within the troop at the council and national levels
-Report to the troop committee at each meeting

Equipment Coordinator:
-Supervise and help the troop procure camping equipment
-Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment
-Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment
-Report to the troop committee monthly

Chartered Organization Representative:
-Serves as head of the “Scouting Department” in the organization
-Secures a troop committee chair and encourages training
-Maintains a close liaison with the troop committee chair
-Helps recruit adult leaders
-Serves as a liaison between troop and organization
-Assists with troop rechartering
-Encourages service to organization
-Is an active and involved member of the district committee


Other Troop Roles for Adult Volunteers:
-Volunteer Coordinator
-Troop Fundraising Coordinator
-Medical Coordinator
-Membership Coordinator
-Friends of Scouting Representative
-Web Master

What to Expect:
-One Year Term
-Monthly Committee Meetings:
a) Sunday night, same time as scout meeting
-Training:
a) Guide to safe Scouting (online training)
b) Troop Committee Challenge (~3 hours group training(
c) Board of Review "how to" training
Goals for 2009:
a) Complete the Troop Committee Challenge Training
b) Develop a new family welcome presentation and package
c) Update merit badge counselor list
d) Conduct Board of Review training for the Committee
e) Other goals as determined by the Committee
Future Goals:
a) Evaluation of software packages for Troop administration
b) Development of a year-round recruiting plan



Troop 763
September 13, 2009

Key Information for Parents

1.Annual dues of $80 are due this month

2.Scout Camp 2010 to T. Brady Saunders
a.Dates:  July 11-17
b.Cost:  $230 if paid before December 31
c.Cost: If paid after 1/1 -$240 & after 4/1 - $250

3.Scout Accounts
a.Had some scouts in the “red” for a few months
b.Please replenish accounts
c.Or – ensure timely with “pay as you go” payments

4.Fund Raiser – Pop Corn Sales – Additional details provided
a.Neighborhood sales on Sunday 9/27 (?)

5.Troop Guidelines & Procedures
a.Take a copy
b.Will be posted on web site shortly
c.Review at home
d.Provide to son(s) to review
e.New item split on proceeds of fund raisers 85%/15%

6.Adult Assistance
a.Committee Positions
i.Secretary
ii.Webmaster
iii.Advertised as one year positions in Dec 2010, term ends approaching
b.Merit Badge Counselors
i.What is your vocation and hobbies




7.Recruiting of New Scouts
a.Open House for Webelos II Sunday 9/20
i.Encourage your son’s attendance
ii.Encourage you son to look sharp
iii.Encourage your son to put on a “good show”
b.Webelos II campout Fri-Sun 9/25-27 to Brady Saunder
i.Encourage your son’s attendance
ii.If son can’t make it Friday, then bring them out Saturday
c.Continual contact with perspective Webelos II October – March
d.Additional Open Houses if required
e.Webelos II Cross Over in March